Privacy Policy

1. INTRODUCTION

This privacy policy ("Privacy Policy") applies to Patent Bots customers or visitors to our website. Here, we describe how we process personal data, including personal data we receive from you and personal data we receive from other public sources (e.g., the USPTO). Please read this Privacy Policy carefully. By accessing or using our website, you acknowledge you have been informed of and consent to our practices with regard to your personal data.

2. INFORMATION WE COLLECT

We collect the following information from our users:

  • For all users who login to our website, their name and email address.
  • For each customer, the name and address of the customer. We may also store payment information with a sub-processor (currently Stripe).
  • For anyone accessing our website, information typically present in web server logs, such as an IP address, browser type, and date/time of access.
  • Information about your usage of Patent Bots in activity logs.
  • Other information with your consent, such as you providing a quote or testimonial regarding Patent Bots.

We collect the following public information:

  • Information about Patent Examiners at the USPTO.
  • Information about patent practitioners from the USPTO.
  • Information about USPTO patent practitioners from public websites.

We store personal data only on servers located in the United States. For users in the European Economic Area or the United Kingdom, personal data is transferred to the United States and we rely on Standard Contractual Clauses to ensure adequate protection.

We do not intentionally collect sensitive or special category personal data, such as genetic data, biometric data, health information, or religious information. We do not knowingly collect information from children under the age of 18. If we learn or have reason to suspect that a user is under the age of 18, we will close that account.

Website cookies are required for the proper functioning of our website. All of our cookies are strictly necessary for use of our website so we do not use a cookie consent banner. We provide a list of cookies and local storage used by Patent Bots

3. HOW WE USE PERSONAL DATA

We use personal data to provide our services to our users and to communicate with our users and prospects.

We may share personal data as follows:

  • Sub-Processors: We use third-party vendors to support our operations and for communicating with users and prospects. Our Sub-Processor List shows current vendors. Our third-party vendors are prohibited from using your personal data except to provide these services to Patent Bots and are required to maintain the confidentiality of your information.
  • Business Transfers: If Patent Bots undergoes a merger, acquisition, or sale of assets, personal data may be transferred as part of that transaction.
  • Legal & Regulatory: We may disclose personal data to comply with applicable laws, respond to lawful requests, or to protect our rights.

4. DATA RETENTION & DELETION

You may request that we delete your personal data stored by us. Note that we may decline requests that not required to be honored by applicable law. Deletion requests are subject to the following constraints:

  • Retention Periods: Any personal data in logs or backups will be retained according to our retention periods.
  • Due Diligence: Any personal data may be retained where needed for auditing, disputes, or compliance.
  • Feasibility: Complete deletion may not be technically feasible in all cases. For example, we may not able to purge all mentions of an email address from our email clients.
  • Legitimate Use: We may keep minimal personal data for business records.

You may opt out of receiving marketing emails from us by following the instructions in those emails. If you opt out, we may still send you other emails, such as emails about your accounts or our ongoing business relations.

Contact us at support@foopatentbots.com for data deletion requests.

5. SECURITY MEASURES

We implement and maintain industry-standard technical and organizational measures to protect personal data against unauthorized or unlawful processing and against accidental loss, destruction, damage, alteration, or disclosure. For more information about our security measures, you can request a copy of our annual SOC 2 audit report.

6. EUROPEAN USERS

Although we are based in the United States, data protection laws such as the European General Data Protection Regulation (GDPR) and UK GDPR may apply to our processing of personal data when we offer services to individuals in those regions. Under these laws, you may have the following rights:

  • If we are processing personal data based on your consent, you have a right to withdraw consent at any time for future processing;
  • You have a right to request access to, rectification, or erasure of your personal data, or to transfer or receive a copy of your personal data in a usable format;
  • You have a right to object to the processing of your personal data under certain circumstances; and
  • You have a right to lodge a complaint with a data protection authority.

We may rely on the following legal bases for processing personal information:

  • Consent: For any uses not otherwise described here.
  • Contractual Necessity: For providing the products you subscribe to.
  • Legitimate Interests: For fraud prevention, analytics, business improvement, balanced against your rights and freedoms.
  • Legal Obligations: For recordkeeping and responding to lawful data access requests.

8. CALIFORNIA PRIVACY NOTICE

This section applies to California residents under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA). Under these laws, you may have the following rights:

  • Right to know the personal information we collect and how we use it, including the categories of data collected, the sources from which we collected it, and the purposes for processing it.
  • Right to access and delete your personal information.
  • Right to correct inaccurate information.
  • Right to opt out of sale or sharing of personal information. (Not applicable because we do not sell or share personal information.)
  • Right to non-discrimination for exercising your rights.

To make a request, email us at support@foopatentbots.com. We may need to verify your identity before processing your request.

9. UPDATES

We may update this Privacy Policy to reflect changes in our practices or legal requirements. If we make material changes, we will notify you via email. Your continued use of our Services after any changes means you agree to the updated Privacy Policy.

Please contact us at support@foopatentbots.com with any questions regarding this Privacy Policy.

Last Updated: April 13, 2025

 

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